When it comes to hybrid events, the options, features, and customizations are truly endless. It can be difficult to fully define a hybrid event as it can be any combination of physical attendees, booths, presentations, posters, webinars, and more.

Live Presentation Streaming for Virtual Attendees

While there are countless answers to this question, the most obvious one is audience reach. While physical/in-person events allow attendees to fully immerse themselves in the event environment, it greatly limits your audience reach. Whether prospective attendees can’t attend due to being overseas, catching COVID, or financial restraints, incorporating a hybrid component to your event is a fantastic
solution that benefits all.

We’ll dive into hybrid event features/capabilities in a bit, but let’s look into two of Chati successful hybrid events.

Two very different events, both with the goal of successfully incorporating a virtual component alongside a physical event.

Event Overview

ABSA’s hybrid symposium took place on May 3-6, 2022 in Minneapolis, and had the goal of gathering biosecurity professionals with varying expertise to share their experiences and knowledge with one another.

This symposium consisted of multiple presentations, keynotes, posters, networking opportunities and exhibits. With an emphasis on safety surrounding COVID protocol, ABSA allowed attendees to register for either the in-person or virtual component of the event.

Gone Hybrid

This hybrid event was relatively small, but offered in-person and virtual attendees great value in different ways. With a member of Chati’ Production Team onsite in Minnesota to ensure the virtual and physical parts of the event acted as a unit, it was pulled off seamlessly.

With a headset giveaway (to ensure unwanted noise wasn’t picked up on people’s microphones), a set schedule for in-person and virtual attendees, all attendees walked away from this hybrid event satisfied.

Event Overview

Optum’s Dev Days Engineering Excellence event took place in-person on June 28-30, 2022 in Minneapolis, Minnesota. Dev Days 2022 brought together the best of the best technologists to help create solutions for the future of healthcare innovation.

Jam-packed with keynote presentations, interactive sessions, and immersive experiences centered around emerging technology and innovation, this hybrid event was truly a hit!

Gone Hybrid, Seamlessly

With over 4,000 people registered, and 2,000 attendees (75% attendance), these metrics speak for themselves. Having members of Chati’ Production Team onsite to ensure everything was pulled off on the virtual side of things, all attendees (inperson and virtual) were beyond impressed.

With nine breakout rooms each staffed with camera and sound technicians, this event was overflowing with content, which left little room for any error on the virtual side of things. To ensure virtual attendees gained the same amount of value as in-person attendees, Chati staff worked in the onsite control room, so any issues were seen instantly, and could be handled immediately.

In-person or virtual, everyone in attendance was happy to be at this event. There was a reception every night, countless networking opportunities, and a big show of Optum leadership. While inperson attendees missed the face-to-face interaction of events, many were unable to attend with the current COVID surge. This event had a very large international presence, with the virtual component allowing all to attend regardless of location. Between having Chati’ staff onsite, the incorporation of an interactive third party app, and a content-filled live feed, this was an extremely successful hybrid event for everyone involved (attendees included).

If reaching a new audience that isn’t limited by location and logistics sounds like something your company could take advantage of, hosting a hybrid event is the best option. Whether it be a COVID surge, the desire to reach an untouched audience, or give attendees the choice of attending in-person or virtually, hybrid events are the way to go. These events marry the on-site features, whether it be presentations, exhibits, polling, etc, with a virtual audience, where event organizers and companies can receive feedback from both physical and virtual attendees.